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How to Write a Sympathy Card That Conveys Your Condolences and Feels Sincere

Updated: Mar 21, 2023



This is the toughest card to send. How do you express your condolences, avoid overused clichés and say the right thing without accidentally making a difficult situation worse? It's not always easy to know what to say in times of grief. However, sending a sympathy card is a thoughtful gesture that can provide comfort and support to someone who is mourning.


Here are some tips to help you write a heartfelt and meaningful sympathy card:


Start with a Sincere Expression of Sympathy

Begin your card with a message of condolence that expresses your sincere sympathy for the person's loss. You might say something like "I am so sorry for your loss" or "Please accept my deepest condolences." But wait! This sounds cliché, right? It might sound that way to you, however, these words are often used because they truly do offer a sense of comfort. Think of it more like you are acknowledging the person's experience and loss in a way that's simple and straightforward.


Share a Personal Memory or Story

If you knew the person who passed away, sharing a personal memory or story can be a meaningful way to offer comfort and support. It shows that you are thinking of the person and that you valued their loved one's life. By adding this personal touch, any phrases that felt cliché before, now feel more meaningful and impactful.


Offer Support

Let the person know that you are there for them and offer your support in any way you can. You might say something like "Please don't hesitate to reach out if you need anything" or "I'm here for you if you need to talk." Again, this might feel cliché but remember people do not like asking for help. By including this, you're giving them permission they might not feel otherwise to reach out.


End with a Message of Hope

While it's important to acknowledge the person's grief, it's also important to end your card with a message of hope. You could say something like "May your memories of [name] bring you comfort in the days ahead" or "I hope that in time, your pain will be replaced by happy memories of [name]."


Here is an example of a sympathy card message that incorporates these tips:


Dear [name],


I am so sorry for your loss. Losing someone we love is one of the hardest things we can go through, and I can only imagine how much pain you must be feeling right now. Please know that you are in my thoughts and prayers.


I will always remember the time [name of deceased] and I spent together. [Insert personal memory or story]. I feel so lucky to have known [name of deceased], and I know that they will be deeply missed.


Please don't hesitate to reach out if you need anything. I'm here for you, whether you need someone to talk to or just a shoulder to cry on. May your memories of [name of deceased] bring you comfort in the days ahead, and may you find peace in knowing that they will always be with you in spirit.


With love and sympathy,


[Your name]


Don't stress over getting it perfect. Feel free to keep your message short and simple. This truly is a moment where it's the thought that counts. As long as it comes from the heart, your recipient will appreciate the time and effort you put into your message and be comforted that they're in your thoughts.

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